Free for the first 2 months
Every rep. Every doctor.
One connected field force.
Ozilo gives pharma companies one place to plan territories, track doctor visits, manage samples and gifts, approve expenses, measure sales and run HR, from head office to the last brick.
No payment is required for the first two months. We help move your existing data.
Plan
Territories, teams and weekly tour plans that mirror how your company is really organised.
Visit
Every doctor and chemist call logged against the plan, with session, outcome and GPS checks.
Approve
Expenses, gifts, tour plans and incentives routed up the right ladder, with a clear status at every step.
What you get
One platform in five connected areas
Built around how pharma field forces actually run, plus help moving your existing data across.
Field force
Management dashboard, organisation, field ladder, tour plans, call reports, samples and gifts, e-detailing, coaching and device approval.
Expenses
Expense approvals, fuel compensation, tracking and reports with CSV exports, expense heads, and towns and distances.
Masters
Customers and customer setup, products, content library, event types, roles and permissions, and settings.
Sales & performance
Sales reports, secondary sales import, targets and attainment, and incentive schemes with approvals.
HR SystemNew
Leave requests, policy and holidays, attendance, shifts, headcount, employee records, advances and assets, movement, and payroll.
Data migrationIncluded
We move your existing data from your current system into Ozilo, with no history lost.
Field force
See every visit, from head office to the last brick.
Model the company exactly as it is organised, plan the week doctor by doctor, and log every visit against that plan.
- Management dashboard: KPIs for calls (happened vs missed), plan adherence, coverage and expenses, with department filters and a "Waiting for approval" queue.
- Employees, departments, designations and teams: a reporting ladder inside each department (for example MR → ASM → RSM → ZSM → NSM), with optional allowance rates per designation.
- Field ladder and field structure: define your own levels from the outside in (Region → Group → Zone → Territory → Brick), with managers and products linked where you need them.
- Work and tour plans with approval: reps submit weekly plans doctor by doctor, and approved plans become the baseline for adherence and coverage.
- Doctor call reports and event log: planned and unplanned calls by date, session and outcome, with missed-call reasons, GPS flagging and CSV export.
- Samples, gifts and gift requests: warehouse stock by lot assigned to reps, plus doctor gift requests that move up a multi-level approval chain.
- E-detailing and literature: upload detailing assets (PDF literature, images or video) and link a pack to one or more products. Any MR calling on those products can open the literature during the call, and the number of sessions is shown.
- Coaching: log a coaching session for a rep on a chosen date, with 1–5 scores for detailing, knowledge and compliance, a joint-working flag, notes and action items.
- Phone and device approval: a new phone stays blocked until a manager or HR approves it.
Expenses
Claims that follow your rules, approved at the right level.
Claims follow your expense heads and allowance rates, with fuel and mileage worked out from your rates, and every approval follows the right chain of command.
- Expense approvals: travelling claims show the amount claimed next to the amount approved, line by line, and simple expenses can be approved or rejected straight from the list.
- Fuel compensation: the app suggests a round trip (home → doctors → home), and the amount is kilometres × your rate per km.
- Tracking and reports: calls, call average, coverage, plan adherence, approved expenses and attainment for any date range, with CSV exports.
- Expense heads: claim types shown once a rep picks Local, Meeting or Out Station, each with its own receipt rule.
- Towns and distances: towns with region, category and headquarters flag, plus the distance matrix travelling claims use for mileage.
Masters
Configure Ozilo your way. Nothing is fixed.
Customer types, classes, event types and roles are set up by you, so Ozilo matches how your company actually works.
- Customers and doctors: the doctors and chemists your team calls on, with category, class, brick and GPS status.
- Customer setup: your own customer kinds, A / B / C classes with visits per month, and custom fields such as specialty or licence number.
- Products: name, SKU, brand, therapy and thumbnail, with a flag for gift and promotional items.
- Content library: one folder per product for prescribing sheets, brochures and other files.
- Event types: built-in work-plan types plus your own, with rules for customers, geofence, claimable meetings and adherence.
- Roles and permissions: system roles such as company admin, manager, MR, finance and analyst, plus custom roles.
- Settings: expense policy, tour-plan submission window, geofence radius and company allowance rates.
Sales & performance
Link field effort to results.
Secondary sales, targets and incentives sit alongside field activity, so effort and results are measured in one place.
- Sales reports: match a distributor sheet to bricks, and the employees on each brick get the credit.
- Secondary sales import: paste or upload sales as CSV, by period, SKU, quantity and value.
- Targets: monthly targets by product, with attainment for the month.
- Incentives: payout schemes with achievement slabs, built from each person's target and share of secondary sales.
- Incentive approvals: approved lines are what payroll pays.
HR SystemNew
Run HR in the same place.
Leave, attendance, shifts, headcount, employee records, movement and payroll, for the same people and territories as your field force.
- Leave requests: the reporting manager approves first and HR approves second; either step can reject. Each request shows the type, dates and days (including half days) and its status, with CSV download.
- Leave policy and holidays: yearly days per leave type (casual, earned / annual, sick and unpaid) plus days carried forward. Add holidays such as Eid; a holiday blocks calls, attendance and expense claims for the whole company.
- Attendance: one row per employee per month, marked P (present), L (approved leave), H (holiday) or A (absent). Lock a finished month and download it as CSV.
- Shifts: start and end time, weekly off days and a late-grace setting. Attendance corrections wait here for review.
- Leave calendar: your own leave and your team's, by date, type, portion and status; HR sees the whole company.
- Headcount: joiners and leavers in the month and the closing headcount, by territory, with CSV download.
- Employee records: CNIC, degree and contract files with a list of documents expiring in the next 30 days, a history of role, salary and territory changes, an onboarding checklist and offer-letter templates.
- Advances and assets: salary advances and loan instalments come off the payroll month, an expense advance is settled against an approved claim, and company bikes, phones, tablets, laptops and SIMs are returned before the last day.
- Movement: transfers and promotions take effect on the date you set, alongside appraisals, training attendance and a scorecard of calls and sales.
- Payroll: build a month once attendance is locked. Unpaid leave, tax, EOBI, social security and provident fund come off the pay, and an approved incentive replaces the flat target incentive. Set EOBI, social security and provident fund shares, gratuity and the tax slab effective date. Expense claims stay out of the payroll run.
Included service
Data migration, with no history lost.
We move your existing data from your current system into Ozilo, so your team carries on from where it left off.
- Included: with your free 2-month trial.
- Your real data: your actual structure, territories and team, not a sandbox.
- Checked together: employees, teams, territories, bricks, towns and your customer list are completed and checked with you.
Getting started
A guided rollout, at your pace
Discovery
We walk through your field-force structure, reporting ladder, territories, approval rules and sales process.
Workspace setup
Your workspace is created, and your field ladder, designations, customer setup, products, event types, expense heads and roles are configured, plus leave policy, holidays, shifts and payroll settings if you use the HR System.
Data migration
We move your existing data into Ozilo, with no history lost.
People and territories
Employees and their records, teams, territories, bricks, towns and customers are checked, and rep phones are approved.
Training and pilot
Admins, managers and reps are trained on their part of the workflow, starting with a pilot team if you prefer.
Go-live and review
Roll out to the wider field force, review the dashboard and reports together, and fine-tune as you grow.
Timelines are agreed together during discovery, based on the size of your field force and your structure.
Complimentary 2-month trial
Ozilo is free for the first 2 months.
Run Ozilo with your own people, territories and doctors for two months, at no cost. See the difference in your field data before you make any commitment.
After the trial, plans start at $2.50 per user / month. See pricing
No cost to start
No payment is required for the first two months.
Your real data
Set up your actual structure, territories and team, not a sandbox.
Help with switching
We migrate your existing data, help configure the workspace and train your team.
FAQ
Common questions
Who is Ozilo for?
Pharma companies with field forces: administrators and managers on the web dashboard, and medical reps planning and logging their visits.
What does the free trial include?
Ozilo is free for the first 2 months. We set up your workspace with your real structure, territories and team, migrate your existing data and train your team. No payment is required to start.
What happens after the 2 months?
You review the results on your own dashboard, then decide how you want to continue. Plans start at $2.50 per user per month, and we'll talk through the options with you before the trial ends.
Can you move our data from our current system?
Yes. Data migration is an included service: we move your existing data into Ozilo, with no history lost.
Can Ozilo match how our company is organised?
Yes. You define your own field ladder (for example Region → Group → Zone → Territory → Brick), departments, designations, customer classes, event types, expense heads and roles.
How do you keep field data trustworthy?
Calls logged outside the expected radius or without a location are flagged, and only approved phones can log in.
What is the HR System?
It's a new Ozilo module that runs HR for the same people and territories as your field force: two-step leave approval, leave policy and holidays, attendance, shifts, leave calendar, headcount by territory, employee records, advances and assets, movement, and payroll with tax, EOBI, social security and provident fund settings.
Book a demo or start your trial
Let's get your field force connected.
Email: info@getozilo.com
Phone: +92 311 0507279
Thank you!
We've received your request and will be in touch to schedule your demo.
We've received your request for the free 2-month trial and will be in touch to set up your workspace.